Solicitation Number: 24-04-391 Trade Agreement: Implementing Rules and Regulations Procurement Mode: Negotiated Procurement - Small Value Procurement (Sec. 53.9) Classification: Goods Category: Office Equipment Supplies and Consumables Approved Budget for the Contract: PHP 160,010.00  Delivery Period: 10 Day/s Client Agency: Contact Person: ZOBAIDA PELANDOC CASTRO BUDGET OFFICER III/ BAC SECRETARIAT Brgy. Kitacubong, Alamada, Cotabato Alamada Cotabato Philippines 9413 63-936-2142269 zobaidapelandoc@gmail.com	Status	Active
	Associated Components	1
	Bid Supplements	0
	Document Request List	0
	Date Published	04/05/2024
	Last Updated / Time	04/05/2024 00:00 AM
	Closing Date / Time	07/05/2024 14:00 PM
Description   Republic of the Philippines Province of Cotabato Municipality of Alamada OFFICE OF THE BIDS AND AWARDS COMMITTEE REQUEST FOR QUOTATION ___________________________ Name of Company ___________________________ Address The Municipality of Alamada through its Bids and Awards Committee (BAC) will undertake a SMALL VALUE PROCUREMENT for the 24-04-391 Purchase of Supplies and Materials for the 55th Founding Anniversary of Municipality of Alamada activity, Alamada, Cotabato in accordance with Section 53.9 of the Implementing Rules and Regulations of Republic Act 9184. Please quote your best offer for the item/s described herein, subject to the Terms and Condition provided in this Request for Quotation stating the shortest time of delivery and submit your quotation duly signed by you or your authorized representative on or before 2:00 PM of May 07, 2024 at the Bids and Awards Committee (BAC) Office, Municipal Hall, Alamada, Cotabato. A copy of your Valid and current Mayor’s/ Business Permit, PhilGEPS Registration Number and Omnibus Sworn Statement are required to be submitted together with your quotation/proposal Very truly yours, NOLI S. DOROMAL BAC Chairperson Name of the Project: 24-04-391 Purchase of Supplies and Materials for the 55th Founding Anniversary of Municipality of Alamada activity, Alamada, Cotabato Project Reference Number: 24-04-391 Location of the Project: MO, Alamada, Cotabato Approved Budget for the Contract ABC: PhP 160,010.00 Category : Goods ITEM NO. SPECIFICATION BRAND/ MODEL QTY. UNIT PRICE TOTAL PRICE 1 Customized lei 116 Piece 2 Sash 15 Piece 3 Plaque (Wood and acrylic,2x6x12in) 134 Piece 4 Plaque (Wood and acrylic,3x8x16in) 6 Piece 5 Plaque (Wood and acrylic,3x8x16in, 24K gold painted & holographic finished) 21 Piece 6 Customized bamboo notebook (A5, 140 pages) 34 Piece 7 Mug with print (customized) 42 Piece 8 Customized paper bag (assorted sizes) 20 Piece 9 Certificate with frame (legal size) 7 Piece 10 Customized cheke (3x1.5ft) 3 Piece 11 Assorted fresh flowers 10 bundle Total Amount in Words : *The above quoted prices are inclusive of all cost and applicable taxes After having carefully read and accepted your Terms and Conditions, I/We quote you on the item at prices noted above. _____________________________ Printed Name / Signature ______________________________ Tel. No. / Cellphone No. ______________________________ Position/Designation ______________________________ Date INSTRUCTIONS: Accomplish this RFQ correctly and accurately. Do not alter the contents of this form in any way All technical specifications are mandatory. Failure to comply with any of the mandatory requirements will disqualify your quotation. Failure to follow these instructions will disqualify your entire quotation. TERMS AND CONDITIONS: A. Submission of Requirements 1. Quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) Office, Municipal Hall, Alamada, Cotabato on the date and time stated in this RFQ. 2. Supplier shall submit the following requirements: a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso shall include all taxes, duties and/or levies applicable. Statement of Compliance must be accomplished by supplier. b. Valid Mayor’s Permit and PhilGEPS Registration Number c. Original Brochures or certificates of the items offered showing its performance characteristics or specifications, if applicable B. Price validity shall be 30 calendar days from the deadline of submission of quotation. C. Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected D. Award: The supplier that submitted the lowest calculated responsive quotation, and passed the other requirements, shall be awarded the contract. E. Evaluation of Quotations shall be compared and evaluated of the basis of the following criteria: 1. Completeness of Submission 2. Compliance with Item & Description Requirements 3. Price F. Instructions 1. Supplier shall be responsible for the (source(s) of its goods/services/equipment, and which shall be in accordance with the schedule and specifications of the RFQ or contract. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier. Delivery period shall be within 10 calendar days from the receipt of Notice to Proceed. 2. Supplier that accepted an award, purchase order, or contract but failed to deliver the required goods/services/equipment within the time called for in the award, purchase order, or contract shall be disqualified from participating in LGU-Alamada ‘s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR against the supplier. 3. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier. 4. All transactions are subject to withholding of credible Government Taxes per revenue regulation(s) of the Bureau of Internal Revenue. G. Liquidation Damages A penalty of one-tenth of one percent (0.001) of the total value of the undelivered goods/services/equipment shall be charged as liquidated damages for every day of delay of the delivery of the Purchased goods/services/equipment. H. Warranty: Supplier warrants that all goods/services/equipment to be provided are of acceptable industry standard. Warranty shall be for a period of six (6) months for supplies & materials, One (1) year for equipment, from date of acceptance by the procuring entity I. Payment shall be processed after delivery and upon the submission of the required supporting documents, in accordance with existing accounting rules and regulations. ______________________________ Printed Name / Signature ______________________________ Position/Designation Line Items Item No. Product/Service Name Description Quantity UOM Budget (PHP) 1 24-04-391 Purchase of Supplies and Materials for t supplies and materials 1 Lot 160,010.00